AI Invoice Processing and AP Automation
Accounts payable teams spend most of their time on data entry and exception handling that AI handles better and faster. We build end-to-end invoice automation that cuts AP cost per invoice while improving accuracy and audit readiness.
The Challenge
Accounts payable teams receive invoices in dozens of formats from hundreds of vendors, all requiring the same workflow: extract the data, match it against a PO, validate amounts and terms, assign GL codes, route for approval, and push to the ERP. Done manually, each invoice takes 5-15 minutes and costs $10-25 to process. At scale, this is an enormous and largely preventable operating cost.
Our Approach
We build AI invoice processing pipelines that extract data from any invoice format, match against open POs, validate against business rules, suggest GL coding based on historical patterns, and route approvals to the right person based on vendor, amount, and cost center — with exceptions clearly surfaced rather than buried.
How We Do It
Invoice Capture and Data Extraction
AI ingests invoices from email, supplier portals, and EDI feeds, then extracts header and line-item data — vendor, invoice number, dates, amounts, PO references, tax, and payment terms. Extraction accuracy is validated against your specific vendor formats during onboarding.
PO Matching and Validation
Extracted data is matched against open purchase orders in your ERP using 2-way and 3-way match logic. Discrepancies — price variances, quantity mismatches, missing PO references — are flagged with specific details so AP staff can resolve exceptions rather than re-process clean invoices.
GL Coding and Cost Allocation
AI suggests GL codes based on vendor history, invoice description, and cost allocation rules. For repeat vendors with consistent coding, the system codes automatically. For new vendors or unusual line items, it surfaces suggestions with confidence scores for human review.
Approval Routing and ERP Integration
Validated invoices are routed to approvers based on your delegation-of-authority rules — amount thresholds, cost center ownership, vendor category. Approved invoices post directly to your ERP. The complete audit trail from receipt to posting is maintained in the system.
What You Get
Technology Stack
Industries We Serve
Frequently Asked Questions
What ERP systems do you integrate with for invoice processing?+
How does the system handle invoices from vendors who don't use a standard format?+
What is the straight-through processing rate we should expect?+
Can the system handle multi-currency and multi-entity processing?+
Ready to build this for your team?
We take this from concept to production deployment. Usually in 3–6 weeks.
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